CCC Accounts Assets Liabilities 22

Chiltern Chamber Choir Constitution

Title

The name of the choir is Chiltern Chamber Choir (CCC).

Objective

The objective of CCC is to promote, improve and develop the the appreciation and knowledge of music, for its membership and general public, by the performance of concerts to a high standard, and by arranging other music based events as seen fit by the CCC Committee.

Membership

• CCC Membership is open to all who subscribe to the CCC Objective.

• All CCC members shall pay the annual subscription as prescribed by the CCC Committee.

• CCC Membership is managed by the CCC Committee.

• CCC performing members are those CCC members who sing in concerts and have provided appropriate evidence of musical ability to the CCC Musical Director or CCC Committee.

Committee

The CCC and all of its activities are managed by the CCC Committee, these activities include:

1. CCC event planning, organisation and management, principally concerts and associated rehearsals;

2. CCC Membership management

3. CCC financial management, including the setting of CCC Membership subscriptions, fees and ticket prices;

4. ensuring CCC compliance with relevant legislation;

5. co-opting additional Committee members for specific ad-hoc purposes.

The CCC Committee consists of :

1. CCC Manager;

2. CCC Music Director;

3. CCC Secretary;

4. CCC Treasurer;

5. CCC Publicity manager.

• The CCC Committee members shall be drawn from the CCC Membership and are appointed on a voluntary basis with reimbursement of expenses. They are elected at the CCC Annual General Meeting; they shall hold office until the subsequent CCC Annual General Meeting.

• The CCC Committee shall hold at least two meetings per year. Other meetings may be called by the CCC Manager or by any two members of the CCC Committee. The CCC Manager shall act as chairman of the meetings, in the case of the absence of the CCC Manager the members present shall elect a meeting chairman. The quorum for a committee meeting shall be three. The CCC Secretary shall keep minutes of the meetings, and ensure that they are available to the CCC membership for inspection.

• The CCC Music Director is appointed on a self-employed basis by the CCC Committee. The terms of the appointment shall be mutually agreed by the CCC Music Director and the CCC Committee.

• The CCC Music Director shall remain in place until a resignation is tendered by the director or requested by the committee. In either case a notice period of three months shall apply.

Annual General Meeting

• The purpose of the CCC Annual General Meeting (AGM) is for the CCC Manager to report on the state of the choir to the CCC Membership, and for the CCC Membership to elect the CCC Committee.

• The AGM is open to the CCC Membership. The CCC Manager is responsible for convening and chairing the AGM.

• Notice of an AGM and associated agenda and election papers shall be given at least two weeks before the AGM. The quorum for a Meeting is one half of the CCC Membership.

• Elections are held on the basis of one vote per member. The AGM shall be minuted by the CCC Secretary who will ensure that they are available to the CCC membership for inspection.

• Extraordinary General Meetings (EGM) may be called by the CCC Committee at any time, or as a result of a request made to the CCC Manager by at least 20 of the CCC Membership, stating their purpose for calling such an EGM. CCC EGMs shall follow the same rules as an AGM.

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Constitution Changes

Changes to the CCC Constitution may only be made as the result of a motion at an AGM or EGM and need to be approved by two thirds of the CCC Membership.

CCC Constitution dr. 2 18. Jun. 2018 page 2

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